Board Meeting Minutes and Resolutions

	Current Year's Minutes and all Resolutions
		December 2011 and 2011 Annual Meeting November 2011 September 2011 August 2011 July 2011 March 2011 January 2011 2010 Annual Meeting December 2010 October 2010 September 2010 August 2010 June 2010 Emergency Meeting June 2010 April 2010 February 2010 2009 Annual Meeting December 2009 October 2009 September 2009 July 2009 May 2009 March 2009 January 2009 Minutes from previous years   Resolution: Collections Resolution: Exterior Appearance

Date Highlights of Minutes Full text December 2011 and 2011 Annual Meeting Annual Meeting Robert Neary was reelectd to the Board. Ken Gibb's appointment to serve the remainder of Cass Dykeman's term was announced. Because of increased repairs and the need to build up reserves, the monthly assessments will be increased to $100 in 2012. December Meeting All dryer roof vents have been inspected, but owners still need to check the vents from for clogging inside the house. Ten units' gutters will be repaired at reduced cost to the owners. The HOA has filed 10 small claims cases against a delinquent multi-property owner. Porch railing repairs continue. The community is experiencing a spate of roof leaks and window leaks. These are receiving high priority repairs. For the 2012 Board, Brian B. Egan will continue as President for 2012, Robert Neary will continue as Secretary, and Ken Gibb will continue as Treasurer. The City of Corvallis is reviewing tree placements near buildings after a tree caused a water main leak. [Return to Top of Page] Get .pdf November 2011 The HOA is repairing water intrusion damage in several units. Porch railing repairs continue. The HOA is actively pursuing delinquent accounts. The 2012 Budget was passed and will be reviewed at the Annual Meeting. The Annual Owners Meeting is scheduled for December 6th at 7:00 PM at the Northwest Hills Community Church, 3300 NW Walnut Blvd. All owners are strongly requested to attend in person or to send in their proxies. Rescheduling due to no quorum costs YOU money! [Return to Top of Page] Get .pdf September 2011 The board is discovering construction defects that are causing leaks around windows and within walls. Diagnosis and repair-planning is underway. The extent of the problem is not yet fully known. Porch railing repairs (a result of bad design and original construction) are also under way. Several properties are seriously delinquent in assessment payments. The Board is working with an attorney to resolve this. An informational Letter to Owners is being drafted and will be sent out soon. [Return to Top of Page] Get .pdf August 2011 The board made its annual walkthrough of the Community. Building maintenance is likely to go over budget because of problems with rotted porch railings and missing/incorrect flashing on the buildings. Two ARC requests were approved. One remaining water intrusion repair is still in progress. The Financial Review was completed with no issues found. An Executive Session [private, with no recorded minutes] was called after the meeting. [Return to Top of Page] Get .pdf July 2011 Downspouts are being inspected to ensure water reaches the storm drains. A property has dry rot in the porch railing. All railings will be inspected and repaired if needed. The Architectural Review Committee approved a repolacement patio door. Several items of exterior maintenance have been performed. Water intrusion problems are being repaired in several homes. One owner (of multiple properties) is $17,000 in arrears on assessments, interest, and late charges. The HOA will be consulting its attorney to determine next steps. Several owners complained that properties are being rented for less than the CC&R-mandated minimum of 30 days. The HOA will consult its attorney to determine an appropriate course of action. [Return to Top of Page] Get .pdf March 2011 (Minutes are being prepared now, and will be posted soon.) [Return to Top of Page]   January 2011 One dryer vent becamee clogged with lint because a screen in the roof fitting was not removed during construction. This caused condensation to leak back out of the vent pipe and damage the flooring under the dryer. Owners are requested to inspect their dryer vents. All roof vents have been inspected and repaired when needed. See the Meadows Encyclopedia for more information. Some foundation vents are too close to the soil, leading to the possibility of water entering the crawlspace during heavy rain. The board is soliciting proposals to install wells on all affected vents. The board has increased the fee for filing a lien for unpaid assessments to $100. The Association is switching from Chase Bank to Umpqua Bank. [Return to Top of Page] Get .pdf 2010 Annual Meeting 2009 Annual Meeting minutes were approved. Brian B. Egan was reelected to the board, and will continue as President. Monthly assessments will rise to $93 in 2011 to fund reserves. [Return to Top of Page] Get .pdf December 2010 After an owner noise complaint, the Board reminded owners that speaking to the noisy neighbor is the first step, followed by calling the Corvallis Police Department. An owner complained that some units appear to be leased for less than the required 30 days. An owner complained that native vegetation was encroaching on her yard. The Board commended Willamette Community Management for excellent service. The Board authorized a site inspection to ensure adequate clearance between soil and siding/foundation vents. The City is applying for a grant to maintain the pathway from Shooting Star to the Timberhill Athletic Club, and asked for MTH owners to write letters of support. Moss removal from roofs will start soon. There have been instances of clogged dryer vents. The Board has commissioned a to assess the extent of the problem. The Board will disseminate information on the proper use of MTH's non-venting fireplaces. [Return to Top of Page] Get .pdf October 2010 The board voted to increase the replacement reserves to ensure adequate funding for eventual replacement of all community roofs and the trellis in front of properties on Morning Glory. To fund the increased reserves, the board voted to increase 2011 assessments by $5 per month, to $88 per month. The board discussed a suggestion that it consider adopting a Code of Conduct, and decided that existing Oregon state law and the Association's Bylaws already provided adequate control and guidance. [Return to Top of Page] Get .pdf September 2010 The board is considering increasing the replacement reserves (via a small increase in assessments) to ensure adequate funding for eventual replacement of all community roofs and the trellis in front of properties on Morning Glory. The late fee for delinquent assessments has been changed from 30% to a flat $25. The allowable locations for satellite dish installation have been increased due to problems installing heavier dishes on the eaves. See the Encyclopedia for details. Residual reserve funding in the Painting account has been moved to the Roofing account. [Return to Top of Page] Get .pdf August 2010 ARC requests were approved for two satellite dishes and one fence. The board walked through the community, taking note of problems with watering, satellite dishes being installed without ARC approval, and moss on roofs. Several structure repairs were conducted since the previous meeting. The Board extended its appreciation to Willamette Community Management for getting a tax refund for the Association. [Return to Top of Page] Get .pdf June 2010 Emergency Meeting The Board held an emergency meeting to discuss an owner's request that the HOA accept responsibility for interior repair caused by a water leak in the building envelope. The request was approved. [Return to Top of Page] Get .pdf June 2010 Two ARC requests were approved, and one was tentatively approved. One multi-unit owner is still significantly delinquent in assessment payments. Several landscaping improvements were funded. Fire lanes and curbs will be painted soon. The Association's Financial Review was completed successfully. [Return to Top of Page] Get .pdf April 2010 Owner comments led the board to have landscapers assess condition of shrubs and trees. Chronically delinquent property manager (12 units) is still behind. Transfer of maintenance of Chepefana Springs Park park strip to City now complete. The board will not create a specific policy statement on window air conditioners, since more-general CC&Rs are sufficient. The board will get an updated bid on improving the irrigation along the west side of the community. Board meetings are being moved to Starbucks because of very low owner turnout. [Return to Top of Page] Get .pdf February 2010 Delinquency by major owner group has been reduced. Transfer of maintenance of Chepefana Springs Park park strip to City almost complete. Bark dust application is complete. Owner complaint about a van parked on public streets was deemed to be out of the HOA's jurisdiction. [Return to Top of Page] Get .pdf 2009 Annual Meeting 2008 Annual Meeting minutes were approved. Cass Dykeman was reelected to the board, and will continue as Treasurer. Monthly assessments will remain at $88 for 2009. [Return to Top of Page] Get .pdf December 2009 Cost for repair of a defective window installation at 3153 NW Morning Glory will be shared by the owner and the HOA. $40K of Association reserve will be moved to a higher yield savings account. A satellite dish installation at 2887 NW Huckleberry was approved by the ARC. Property managers FRH paid overdue assessments and interest on their 12 properties, and requested that late fees be waived. The Board voted unanimously to refuse the request. Caulking repairs have been completed. Progress is being made on getting the City to assume maintenance and irrigation for the park strip on the south side of Daylily. [Return to Top of Page] Get .pdf October 2009 An ARC request for screen door at 2999 NW Morning Glory was approved. Caulking and "belly band" repair is being done on one building. The transfer of responsibility for the south park strip from MTHHOA to the City is proceeding. The draft budget for 2010 was completed; the final budget will be presented at the annual meeting. Liens will be filed against a delinquent owner of multiple units. [Return to Top of Page] Get .pdf September 2009 Dead trees in Tract A (around catchpond on 29th) will be removed. An ARC request for a screen door was approved. A demand letter for payment of back HOA assessments was sent to a property management firm. The Board is asking the City to take over maintenance of the grass curbside strip bordering Chepefena Park. Window air conditioners are allowed if the open space in the window is blocked with an aesthetically acceptable material. Owners are responsible for any roof/building damage caused by satellite dishes and other antennae. The Board will get bids to repaint red fire lane curbs. [Return to Top of Page] Get .pdf July 2009 An ARC request for backyard landscaping was approved. Sprinkler repair is complete, painting is nearly complete, and landscaping is complete except for landscaper-requested reseeding touchup. Police responded to a noise complaint at 3156 Morning Glory; the board has contacted the owner. $50K of reserve money will be invested in a higher interest insured account at ING. [Return to Top of Page] Get .pdf May 2009 Owners are encouraged to inspect plumbing feed hoses (shutoff-to-faucet, etc.) Some reserve funds have been moved into an interest-bearing account. Painting touch-ups are still in progress. Additional overseeding will be done on some lawns. The Board will publish a guidance document for satellite and other antennas. The Board will fund and conduct a Reserve Study next calendar year. Several irrigation valves will be replaced. [Return to Top of Page] Get .pdf March 2009 Residents raised concerns about maintenance needs for utility boxes, mail boxes, and newly painted building parts. The board will discuss digital television antennas next month. Several temporary satellite dishes were erected without ARC approval, and must be moved. Landscape Maintenance Bond work has been completed. One leaking roof vent was discovered; other vents on that building will be checked during the repair. Irrigation systems have been activated. Several tenants have received warning letters from the board about trash cans being left out. The board will attempt to speak to them before imposing fines. The board authorized $902 for irrigation repairs and up to $1680 for grass overseeding. [Return to Top of Page] Get .pdf January 2009 Landscaping improvments will continue until the City is satisfied; the HOA is not being charged. We will spend $500 for cranefly prevention. No February meeting; next meeting is March 9. [Return to Top of Page] Get .pdf   Date Highlights of Resolutions Full text August 9, 2010 Collections A $25 late fee will be imposed for accounts more than 10 days overdue. Interest will accrue at 18%. A demand notice will be sent out at 30 days. The account will be sent to Collections at 60 days. A lien will be imposed if Collections are unsuccessful. The delinquent owner is responsible for all fees. [Return to Top of Page] Get .pdf December 12, 2005 Exterior Appearance Impeding landscapers is prohibited. Front porches must be uncluttered. Planters must be in good repair and full of plants. Trash and recycling containers must be stored out of sight. No storage in driveways. Painting/marking sidewalks is prohibited. [Return to Top of Page] Get .pdf

	Minutes from last year and before
		2008 Minutes: 2008 Annual Meeting Minutes: December 2008 Minutes: November 2008 Minutes: October 2008 Minutes: September 2008 Minutes: August 2008 No Minutes: July meeting cancelled No Minutes: June meeting skipped Minutes: May 2008 Minutes: April 2008 Minutes: March 2008 Minutes: January 2008 2007 No Minutes: December meeting cancelled Minutes: November Minutes: 2007 Annual Meeting Minutes: October Minutes: September Minutes: August Minutes: July Minutes: June Minutes: May Minutes: April No Minutes: March meeting cancelled Minutes: February No Minutes: January meeting cancelled 2006 Minutes: December Special Executive Session Minutes: November Minutes: 2006 Annual Meeting Minutes: October Minutes: September Minutes: August Minutes: July Minutes: June Minutes: May Emergency Meeting Minutes: May Minutes: April Minutes: March Minutes: February Minutes: January 2005 Minutes: December Minutes: November Minutes: 2005 Annual Meeting Minutes: October 'Catch-up' Meeting Minutes: October Minutes: September Minutes: August Minutes: July Minutes: June Minutes: May Minutes: April Minutes: March

Date Highlights of Minutes Full text December 2008 The painting has been completed. K&F and the City of Corvallis have come to an agreement to fix several landscaping problems in The Meadows. [Return to Top of Page] Get .pdf 2008 Annual Meeting Robert Neary was re-elected to the Board. Monthly assessments will rise to $88. [Return to Top of Page] Get .pdf November 2008 An owner brought up several issues with the painting. The board will investigate. The disabled vehicle has been removed. The landscape bond issue continues; the board met with an attorney to clarify our position. The 2009 budget was approved. Assessments will rise from $80 to $88 per month. The Annual Meeting will be on Monday, December 15. [Return to Top of Page] Get .pdf October 2008 There have been some owner/resident complaints about the delays in finishing the painting. The owner and resident of 3111 NW Shooting Star have been notified that the disabled vehichle in the driveway will be towed if it is not removed. K&F's (the developer of MTH) landscape bond is expiring; there is a dispute between K&F on whether the bond or the HOA should pay for items cited by the City in the expiration notification. The HOA is consulting an attorney. [Return to Top of Page] Get .pdf September 2008 ARC request for patio and landscaping at 2957 NW Morning Glory was approved. Front door painting was started. A claim for power washing damage will be investigated by DLS Associates. The board agreed to pay DLS Associates extra for time required by difficulty in scheduling front door painting. K&F have requested their landscape bond to be released by the City; MTH feels they haven't yet fulfilled their responsibilities. [Return to Top of Page] Get .pdf August 2008 HOA's financial review has been completed. ARC approved a skylight at 2957 NW Morning Glory. ARC approved a trellis and screen door at 3206 NW Foxtail. Discussion began on a request to open a childcare business at 3208 NW Foxtail. All roofing repairs have been completed. Painting will be finished by the end of September. TruGreen landscaping was commended; work continues. Seal coating has been completed in alleys. Owners who do not water their lawns will be charged to have them watered. [Return to Top of Page] Get .pdf July 2008 The meeting was cancelled. [Return to Top of Page] (None) June 2008 There was no meeting planned this month. [Return to Top of Page] (None) May 2008 ARC request for a skylight was approved. Preemptive roofing/waterproofing inspections and repairs are being done on all buildings. Three buildings have been painted so far, and all remaining buildings will be painted this year. The annual Financial Review is in progress. Bark dust has been applied, and cost less than planned. TruGreen is our new landscape contractor. Corner protection will be installed in one of the alleys. The sign and bushes damaged by a car will be repaired at owner expense. [Return to Top of Page] Get .pdf April 2008 Painting will resume as soon as the weather improves. Front door painting will be scheduled address-by-address. We are getting an estimate to have flashing on all units inspected, due to the number of previous water leak problems. The irrigation system has been restarted. Please keep timers turned OFF for now. The board authorized the 2007 financial review to be conducted. The board authorized repairs to the alley corners between Foxtail and Shooting Star. The board authorized the renewal of bark dust; work will start soon. The board decided to change the landscape contractor to TruGreen. [Return to Top of Page] Get .pdf March 2008 Painting will start again soon. Vendor for 2008 landscaping contract is under discussion. Cars should not park in the intersection of Daylily and Shooting Star. [Return to Top of Page] Get .pdf January 2008 Cars illegally parked in intersections (Daylily and Shooting Star) should be reported to the Corvallis Police. There were some questions about the shade of the new paint being different from the old shade. The Board considers the new shade acceptable. If you have a roof leak, please report it to DLS Associates. [Return to Top of Page] Get .pdf December 2007 The meeting was cancelled. [Return to Top of Page] (None) November 2007 David Graetz asked the Board to consider xeriscaping some of the common areas and allowing owners to do the same to their own yards. An investigation committee will be formed in the Spring. Recycling baskets will be converted to a large container early in the year. Residents are concerned about the space required to store them indoors. An investigation committee will be formed in the Spring. An ARC request for 3153 NW Morning Glory is being considered. All scheduled buildings may not be painted before the new year, because of bad weather. [Return to Top of Page] Get .pdf November 2007 Annual Meeting Brian B. Egan was reelected to the board for the 2007-2009 term. The Board selected officers. Brian B. Egan will remain President, Robert Neary will remain Secretary, and Cass Dykeman will remain Treasurer. The 2008 Budget was presented. Assessments will remain at $80 per month. [Return to Top of Page] Get .pdf October 2007 Furnace filters (24" x 14") are also available at Home Depot. Lawns will be aerated when weather permits. Five-plus buildings have been painted; siding has been repaired. Financial Review successfully completed. Tract A (catchbasin) weeds were removed by City after Councilperson Hamby intervened. The Board will consult an attorney about 30-day lease enforcement. The Board plans to conduct a Reserve Study in the coming year. A $40 transfer fee will be assessed to set up new owners' accounts. DLS Associates is raising its fees to $35/hour. [Return to Top of Page] Get .pdf September 2007 The Board took another walking tour of The Meadows, noting remaining maintenance issues and locating bark dust beds that could be converted to rock. The Board review of MTHHOA's accounts has been begun by a CPA. Residents' commercial trucks have been parked on Huckleberry in possible violation of the CC&Rs. Siding repair for several buildings was authorized. Bark dust (or rock) application will be deferred until next year for cost reasons. [Return to Top of Page] Get .pdf August 2007 The Board took a walking tour of The Meadows, noting maintenance and landscaping issues. The grass in tract A (the catchpond on 29th) is starting to recover. Some sprinkler timers aren't working because the garage's GFI breaker (on the outlet) has tripped. Painting has begun. Ownership changes will incur a $40 processing fee to cover record updating. The Board authorized a periodic review of MTHHOA's accounts. Owners interested in helping conduct a reserve study should contact DLS Associates. [Return to Top of Page] Get .pdf July 2007 Landscaping problems abound; the Board is taking immediate, strong action. The weeds in the Tract A catchpond have been reported to the City. Bark dust is due, but the Board is considering alternate ground cover. Painting begins this week. The Board made a general decision (no) about structure improvements that extend beyond the current walls. [Return to Top of Page] Get .pdf June 2007 There were several landscaping issues, including watering of Tract A, "scalping" of lawns, application of bark dust, and advance warning of chemical spraying. Two ARC requests were approved; none were declined. The Board approved exterior repainting. Half the buildings will be done this year and half next year. The Board approved a Financial Review of all HOA accounts, to be done by a CPA. [Return to Top of Page] Get .pdf May 2007 The motor home parked on Huckleberry will be stored elsewhere. ARC request for landscaping at 3105 Morning Glory was approved. Bare spots in the lawn will be reseeded if landscaper thinks that's needed. We have three bids for repainting the buildings. Decision next meeting. [Return to Top of Page] Get .pdf April 2007 Owners should be careful about what's stored on front porches. ARC request for screen door at 3153 MG was approved. Repainting is required for some buildings; bids are being gathered. Roof damage payment for 3211 SS has been resolved. An HOA financial review is required this year; CPAs are being researched. [Return to Top of Page] Get .pdf March 2007 The meeting was cancelled. [Return to Top of Page] (None) February 2007 City Councilman David Hamby affirmed that he's here to help HOAs. Adding a screen door or changing front door color requires ARC approval. All owners have been sent a letter on the satellite dish approval and installation process. The HOA is changing to Farmer's Insurance for better rates for improved coverage. A past owner has been sent a payment demand letter for removal of an improperly installed satellite dish. The next few meetings will not be held on the usual second Monday of the month. New dates are being discussed and will be posted. [Return to Top of Page] Get .pdf January 2007 The meeting was cancelled because two Board members were unavailable. [Return to Top of Page] (None) December 2006 Special Executive Session Aviation fuel trucks were being parked at The Meadows in violation of fire codes. Owners are responsible for ensuring that tenants and property managers read and comply with CC&Rs. Subletting issues will not be addressed specifically at this time. Penalties and other actions for CC&R violations will come directly from the Board. Landscaping without ARC permission at 3155 NW Shooting Star requires a retroactive submission. [Return to Top of Page] Get .pdf November 2006 Tract A landscaping responsibility was explained. Lawns will be reseeded soon. Lawns will be sprayed for craneflies soon. Keep pets off! The HOA is financially in excellent shape. Two properties are REQUIRED to submit ARC paperwork immediately. One former property owner has been billed for removal from the roof of an improperly installed satellite dish. [Return to Top of Page] Get .pdf November 2006 Annual Meeting 28 proxies and 10 owners were in attendance. Budget was presented, and was also mailed to owners. Assessments will rise to $80/month. Cass Dykeman was reelected to the Board. Brian, Robert, and Cass will continue in current Officer roles. [Return to Top of Page] Get .pdf October 2006 The HOA is earning ~$350/month interest on reserve funds. 3199 NW Morning Glory landscaping ARC request approved. Former owner of 3211 NW Shooting Star has been billed for satellite dish removal. B. Johnson will treat for crane fly prevention soon. Annual Meeting is Monday, November 6. All vendor contracts passed evaluation. The Board will order a professional reserve analysis. 2007 budget approved; assessments will rise to $80/month. 'Animals/Pets' resolution clarified. [Return to Top of Page] Get .pdf September 2006 Overgrown vegetation to the east of The Meadows is the City's responsibility. Tract A (the catchpond on 29th) needs maintenance by Pahlish Homes. Former homeowner responsible for improperly installing a satellite dish will be billed for its removal and roof repair. Landscaping continues to improve under B. Johnson's care. MTH home rentals must be for a minimum of 30 days. [Return to Top of Page] Get .pdf August 2006 Most of the Reserve Account will be put into laddered CDs with a better interest rate. Owners voted to forego a financial review in 2006. Sprinkler heads blocked by shrubs will be moved at HOA expense. [Return to Top of Page] Get .pdf July 2006 Homeowners are voting on whether to waive the audit of the HOA bookkeeping. Backyard landscaping ARC Request for 3009 Morning Glory was approved. B. Johnson Landscaping will begin very soon. [Return to Top of Page] Get .pdf June 2006 Cedar Crest Landscaping is still doing an unacceptable job; new landscaper is being sought. Roof moss treatment has been completed. Chepenefa Springs Park sprinkler installation has started. Some paint/caulk damage has been noted. Several minor disturbances were discussed; no action is required. [Return to Top of Page] Get .pdf May 2006 Emergency Meeting Poor performance by Cedar Crest Landscaping was discussed. The Board sent a letter giving Cedar Crest 30 days to perform satisfactorily. [Return to Top of Page] Get .pdf May 2006 Landscaping is in unacceptable condition; landscaper is unresponsive. [Return to Top of Page] Get .pdf April 2006 Our lawns have cranefly and other problems, but help is on the way. Several utility boxes are damaged; repairs are being sought. ARC approved placing an outdoor storage until at the back of 3212 NW Foxtail. An excessive-number-of-dogs complaint was investigated and a warning was issued. The water intrusion inspection company has still not responded to a request for bids. An abandoned truck on Shooting Star was reported to the Corvallis Police Department. A pet waste station will be added to the east end of the park. [Return to Top of Page] Get .pdf March 2006 Lawn sprinklers are still deactivated for the winter. HOA's insurance policies may cost more this year; under investigation. Vehicles "in disrepair" must not be parked on streets or in driveways. Trailers and RVs must not be parked in streets or in driveways. Board Treasurer Cass Dykeman will meet with Corvallis City Councilperson Betty Griffiths about getting more pet waste disposal stations. The Board will continue to meet monthly. [Return to Top of Page] Get .pdf February 2006 Pet waste is still a problem, but may be better than before. It is a health and quality of life issue, as well as a courtesy one. MTH HOA tax returnes have been filed. Certain old ARC requests were retroactively approved. Abandoned vehicles will be reported to CPD. Trailers within the community are prohibited by the CC&Rs; DLS Associates will speak with owners before any further action is taken. DLS Associates was thanked and congratulated for its quality of service. The Board is getting bids on a community-wide water intrusion inspection. [Return to Top of Page] Get .pdf January 2006 There were two instances of water leaks in roofs and windows, repaired by the HOA. HOA finances are right on target. The Board is requiring owners to submit ARC requests for satellite dishes previously erected without permission. The web site hosting charges have dropped to $4/month. The City has checked and passed the catchpond on Tract A (off 29th) after reports of high water. DLS Associates is investigating the process for conducting a professional Water Intrusion Inspection on all units. Pet waste complaints keep coming in; an Open Forum Discussion will be held at the February meeting. All are invited. [Return to Top of Page] Get .pdf December 2005 Several homeowners have been notified that they must file ARC requests for their existing satellite dishes. The final Exterior Appearance Resolution was passed. (Details) The number of trash/recycling containers left out is decreasing. The home at 2859 NW Daylily suffered severe water damage due to a broken upstairs toilet. MTH HOA's insurance agent has initiated a claim in case structural damage should be discovered. The Meadows' web site has changed hosts, saving $16 per month. The Board wishes everyone Happy Holidays! [Return to Top of Page] Get .pdf November 2005 Noise issue at 3173 Foxtail was addressed by the tenant, who assured the Board that problems were over. DLS Associates is tagging trash cans and recycle containers left in plain sight. Repeat offenders could be fined. Appearance issues at 2865 Daylily were discussed, and a warning letter was sent. Situation has since improved. Informational announcement: The Board resolution of 4/5/02 states that owners are responsible for watering alley planting beds. End units may have more watering responsibility due to design by the developer. Past resolutions of the Board will be posted on the web site. Current Board offices will continue to be filled by their incumbents through 2006. Landscape contract was awarded to Cedar Crest (incumbent), as their bid provides good service and reasonable price. Board members will be at reimbursed current Federal mileage rate for travel on Association business. Board members are authorized to spend up to $25 per month each without prior approval. The web site hosting will be switched from Peak to IX Hosting, for a lower price and better reliability. The Board relaxed a prior requirement, now requiring only a single contact's name among the tenants of rented homes. [Return to Top of Page] Get .pdf November 2005 0 Annual Meeting Quorum of 28 established out of 100 units. Robert Neary (incumbent) was re-elected to the Board for a 3-year term. 2006 Budget was approved. Bank account was declared sound and balanced. Monthly assessments will drop $10 to $73, largely due to more efficient community management after switch from Northwest Community Management to DLS Associates. [Return to Top of Page] Get .pdf October 2005 Special 'Catch-up' Meeting The laminate flooring in all Meadows at Timberhill homes is susceptible to water damage. Keep it dry! (More information will appear in The Encyclopedia shortly.) The Board is enforcing the CC&R requirement to keep trash cans, recycling containers, and yard waste containers out of site. Containers in violation will be tagged and tracked. (This is in response to numerous resident complaints.) Owners of 2865 NW Daylily have been contacted because of repeated appearance complaints. Fence at rear of 2979 NW Morning Glory was found to be in compliance with ARC approval. Bark dust application by Cedar Crest deemed to be acceptable. Owners have been contacted about party noise issues at 3173 NW Foxtail. 2006 Budget was completed and approved. It will be posted on the web site soon. The Board affirmed that water bills are the responsibility of the homeowner, even when water usage is the result of irrigation failure. A contractor will be hired to place zinc anti-moss strips on susceptible roofs. The agenda for the Annual Meeting on November 14 was confirmed. [Return to Top of Page] Get .pdf October 2005 3187 Shooting Star residents and property managers helped develop an improved problem resolution process for the Meadows HOA. Issues related to that particular property were resolved to the Board's satisfaction. Tract A (catch pond on 29th) was cleared of vegetation and outlet pipe was repaired. (No cost to The Meadows.) Noise complaints were raised about 3173 Foxtail. Residents had been repeatedly contacted by other residents and people from outside The Meadows, and had received at least three police visits. Their property manager was at the meeting, and will take action. The matter of anonymous complaints was discussed, and a process for dealing with them was developed in collaboration with residents and property managers in attendence. It will be posted on the web site. Resident/owner of 3155 Shooting Star agreed to comply with CC&Rs related to pet waste. Preliminary budget discussion was held. Budget will be finalized on 10/24 special meeting, and presented to owners at the Annual Meeting 11/14. [Return to Top of Page] Get .pdf September 2005 ARC concern about lack of 'good neighbor' fence design at 2979 Morning Glory. DLS Associates will research. Bark dust application by Cedar Crest Landscaping was not done consistently. DLS Associates will contact Cedar Crest to ask for work to be completed properly. Reserves are now fully funded. Landscaping contract is up for renewal. DLS Associates will solicit bids for decision at October Board meeting. Of the $891 the Board had billed them for miswritten checks, debris removal, bank errors, and problem correction time, NWCM paid $50. The Board will pursue $231 via from another avenue. Small Claims Court would not be worth the risk and cost. Matter closed. Tract A (catch pond on 29th) vegetation is too high. Brian will call Pahlisch Homes, since Park at Timberhill and Meadowridge II developers are responsible for it. The Board can only address pet waste problems in The Meadows itself. Adjoining trails and property are outside our jurisdiction. Laminate flooring may be susceptible to water damage. Tamina will investigate. Garbage cans and recycling containers must be stored inside the garage, per the CC&Rs. DLS Associates will notify all. Problem resolution process: 1) Try to talk to the other party in person. 2) If it's a law violation, contact the police or the City agency. If not, contact the Board, who will first attempt to mediate the dispute amicably, and who will take action as necessary. More discussion will be needed next meeting. Residents and owner of 3187 Shooting Star will be invited to next meeting to discuss noise and pet complaints. Owner/resident of 3155 Shooting Star has received formal letter regarding pet waste. Board authorized DLS Associates to use a high degree of autonomy in resolving landscaping and exterior maintenance issues. [Return to Top of Page] Get .pdf August 2005 Homeowner concerns about loud parties and motorcycles: contact police for noise ordinance violations. Board is sending letters to owners and residents. Sprinkler timer problems: new info going on the website; you can contact DLS Associates or the Board for personalized help. Owners raised questions about the landscaper's duties; under investigation until next meeting. Standards and Enforcement ("CC&R") Committee presented draft statement; more wordsmithing until next meeting. Most pet waste complaints are related to neighboring land. We need to be good neighbors! Northwest Community Management is being billed for erroneous charges. Rentals cannot be let for periods less than one month. Late fees have been reinstated for late assessments. Exterior caulking is an HOA-funded repair. [Return to Top of Page] Get .pdf July 2005 Resident complaints about fireworks; Board will send courtesy letters before events. Residents are limited by CC&Rs to three dogs. All pet waste must be cleaned up immediately. Resident request to erect a backyard fence was approved. Web site has been redesigned. The catchpond on 29th is getting choked with weeds; City being asked to resolve. K&F Homes paid their delinquent assessments. [Return to Top of Page] Get .pdf June 2005 HOA's finances have improved since termination of Northwest Community Management contract. Robert Neary elected Secretary; Tim Hanson thanked for service. Community is roughly 50/50 rental/owner-occupied. Cedar Crest contract to renew bark dust approved. [Return to Top of Page] Get .pdf May 2005 Northwest Community Management (NWCM) made billing and banking errors; HOA is billing them. NWCM transition to DLS Associates is proceeding. Cass Dykeman elected Treasurer; Jensen Lee thanked for service. No parking restrictions will be made on Foxtail. K&F Homes are delinquent on assessments and will be billed. Brian B. Egan has taken over as webmaster. [Return to Top of Page] Get .pdf April 2005 Shrubs and foliage may be changed to owner's taste if consistent with others in the Community. Finances have been transferred from Northwest Community Management (NWCM) to DLS Associates. Records transition continues. Jensen Lee resigned as Treasurer; nominations being accepted. Several CC&R appearance concerns were discussed. The Board cannot recommend specific contractors to perform repairs on homes. [Return to Top of Page] Get .pdf March 2005 Shooting Star parking congestion was discussed. Several animal waste complaints were made. Residents asked why mowing was being done in the wintertime. Tract A (catchpond on 29th area) maintenance was investigated. DLS Associates officially took over community management duties from Northwest Community Management. [Return to Top of Page] Get .pdf

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